CoNetrix Blog

Adding a Public Folder to Your Favorite Folders in Outlook

Posted on October 26, 2007 8:56 AM

The other week I encountered a user who wanted a specific Public Folder to display in his "Favorite Folders" windows in the [MAIL] view in Outlook (the one directly above all of the "Mail Folders"). He said he added it previously but now it wasnt updating. I asked him how he created it, and he said "I went to the public folder in the [Folder List] view, copied it, then pasted it into the "Favorite Folders" list in the [Mail] view." So that explained why it wasnt updating (b/c it was a static copy of a public folder). 

To remedy this, I deleted his copied Public Folder, browsed to the public folder in the [Folder List] view, right clicked on the public folder and selected "Add to Favorites". I changed back to [Mail] view and looked at the "Favorite Folders" but it wasnt there. I switched back to [Folder List] view and navigated to [Public Folders >> Favorites] and there it was. I right clicked on the "Favorite" that I had just created and selected the "Add to Favorite Folders"  view, then it was added to the "Favorite Folders" window in the [MAIL] view. 

So in short, "Favorites" and "Favorite Folders" DO NOT mean the same thing. To add a public folder to your "Favorite Folders" view in the [Mail] view in Outlook:

  1. Navigate to the [Folder List] view in Outlook.
  2. Navigate to any public folder, right click, then select "Add to Favorites".
  3. Still in the [Folder List] view, go to [-] Public Folders >> Favorites >> XYZFavorite. Right click on the "Favorite" that you just created, select "Add to Favorite Folders".
  4. Your public folder will now appear in the "Favorite Folders" pane in the [Mail] view of Outlook.

 

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Comments

Comment by Alex Pape

September 21, 2008 2:29 AM

Had a few clients and myself who really wanted to know about this! First and only post I could find on the 'net. Thank you!

Comment by Harold Guthrie

September 29, 2008 6:42 AM

Perfect! This had been really bugging me and I was about to give up until I found your post that solved it. Thank you!!!

Comment by Ivo

October 21, 2008 1:38 AM

Thanks mate, exactly what I was looking for!

Comment by Alice

January 16, 2009 7:26 PM

I "never" add comments to a post, but I have searched high and low. as the Email Administrator and default Outlook Guru, to find out how to add Public Folders to Favorite Folders, not just Favorites,. As others said, this is the ONLY information that I found as well. Thank you so much for posting it.

Comment by PCSOUTHWEST

April 2, 2009 12:18 PM

Same as Alice - never comment but sorted the problem here so Thanks

Comment by isogulaleb

June 22, 2009 4:13 AM

Any way to show favorite folders in Folder View?

Comment by mike

August 11, 2009 3:13 PM

doesn't seem to work for a Public Folder "Calendar"... right-clicking in the public folder favourites doesn't give me the 'add to favourite folders' option. maybe it's only available for mail folders..

Comment by Mark Pack

September 1, 2009 8:43 AM

Thank you, thank you, thank you. (And my question to Microsoft's Outlook programmers: why, why, why?)

Comment by Jazz

December 3, 2009 3:38 PM

Mike,

Check your permissions..

Comment by Ed

December 9, 2009 4:39 AM

Doesn't work for a contacts folder or calendar?

Comment by Tim

December 15, 2009 4:08 AM

I've been looking at a query for someone regarding this; however, the user wants the operation created as a vba script as they have a public folder which they'd like all new users to automatically have in the favorites. there is a line called AddToPFFavorites but that only adds the first stage but thank you for posting this as its put a bit of light on the situation as I was beginning to think it wasn't possible even to manually do it

Comment by Timothy Kelley

May 3, 2010 3:55 PM

This helped very much however it does not populate any of the items in the folder just the folder itself. I am trying to publish a records managment address list that is in my public folders to my favorites. When i do what you described. It lets my add the folder that the adress list is in but not the address list itself... any ideas?

Comment by bledi

May 7, 2010 11:58 AM

As Mike pointed out, this does not seem to work for public folder. I have full rights (owner) to the public calendar, I can Add to favorites, but then when I go under "public folder favorites" and right-click I have no option to "Add to Favorite Folders".
Anyone else has this issue?

Comment by Justin Luth

June 8, 2010 10:52 AM

Mike and Bledi. You are right - you can't mark a CALENDAR public folder favourite as a "favourite folder". However, by marking the public folder calendar as a favourite, it automatically adds it to "other folders" in the calendar section.

I don't like it either. A bit of consistency would be nice.

Comment by Ravianand

August 19, 2010 9:33 PM

Actually in Outlook 2003,when i click Add to Favourites on any public folder in Folder List View,it does not copy the subfolders only the folder which i clicked is copied.Any idea?

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